DMM... [Domestic Mail Manual] 601 Mailability: 1.7 Mailer’s Responsibility It is the mailer’s responsibility to refrain from depositing nonmailable matter in the mail. The mailer must comply with applicable postal laws and regulations governing mailability and preparation for mailing, as well as nonpostal laws and regulations on the possession, treatment, transmission, or transfer of particular matter. Information about USPS standards is available from postmasters, business mail entry managers, and the PCSC manager (see 608.8.0, USPS Contact Information). _______________________________ 602 Addressing 2.3 Mail Addressed to CMRAs Mail sent to an addressee at a commercial mail receiving agency (CMRA) must be addressed to their private mailbox (“PMB” or “#”) number at the CMRA mailing address. 3.2 Simplified Address 3.2.1 Use—Rural and Highway Contract Routes, P.O. Boxholders The simplified address format (“Postal Customer”) may be used on mail only when complete distribution (except as provided for congressional mail under 703.6.0) is made to each family or boxholder on a rural or highway contract route at any post office and/or to all post office boxholders at a post office without city carrier service. A more specific address such as “Rural Route Boxholder” for mail intended to all boxholders on a rural route, followed by the name of the post office and state, may be used. The word “Local,” instead of the post office and state name, is optional. 3.2.2 Use—City Routes, P.O. Boxholders When distribution is to be made to each active possible delivery on city carrier routes or to each post office boxholder at a post office with city carrier service, the addressee’s name; mailing address; and city, state, and ZIP Code may be omitted from the address only on pieces mailed as official matter by agencies of the federal government (including mail with the congressional frank prepared under 703.6.0); any state, county, or municipal government; and the governments of the District of Columbia, the Commonwealth of Puerto Rico, and any U.S. territory or possession listed in 608.2.0. The requirement for distribution to each stop or post office boxholder may be modified for congressional mail under 703.6.0. The following also applies: a. Only these forms of address may be used instead of the addressee’s name and address: 1. “Postal Customer” (delivery desired at all addresses). 2. “Residential Customer” (delivery desired at residential addresses only). 3. “Business Customer” (delivery desired at business addresses only). b. At least 10 days before the mailing date, the mailer must submit a sample mailpiece and the following information to the entry office postmaster (in response, the mailer receives a mailing schedule that must be followed): 1. Proposed mailing date. 2. Total number of pieces being mailed. 3. Method of postage payment. 4. Names of all city delivery post offices to receive any of the mailing and the number of pieces for each. _______________________________ 3.2.4 Postage Postage must be paid with permit imprint, meter indicia, precanceled stamps, or other authorized methods not requiring cancellation, according to the standards for the class of mail. _______________________________ 604 Postage Payment Method 4.3 Postage Payment 4.3.1 Paying for Postage The value of the indicia on each mailpiece must be the exact amount due for the applicable rate category and associated criteria such as weight, shape, and zone or another amount permitted by mailing standards to qualify for worksharing or volume discounts. Payment options vary by provider and product category. Contact provider for authorized USPS payment options. 4.3.2 Legibility of Postage Postage indicia must be legible (readable by USPS personnel and mail processing equipment). Illegible or unreadable (unscannable) indicia are not acceptable as payment of postage. Reflectance measurements of the indicia and the background material must meet the standards in 708.4.0. 4.3.4 Postal Markings Indicia are comprised of human-readable information. Information-based indicia (IBI) also contain machine-readable information that identifies the postage evidencing system, postage payment information, and mail service requested. There are particular data sets associated with different types of indicia, depending on the product and the type of mailing. Indicia may include postal markings related to the class of mail and presort level and an ancillary service endorsement. All words must be legible and in bold capital letters at least 1/4 inch high or 18-point type. See 202.3.0 for standards on markings and 202.4.0 for placing ancillary service endorsements on letter-size mailpieces. See 302.2.0 and 302.3.0 for corresponding standards for flat-size mailpieces; see 402.2.0 and 402.3.0 for parcels. 4.6 Authorization to Produce and Distribute Postage Evidencing Systems Title 39, Code of Federal Regulations, part 501, contains information concerning authorization to produce and distribute postage evidencing systems. Additional information may be obtained from the manager, Postage Technology Management (see 608.8.1 for address) _______________________________ 703 Nonprofit Standard Mail and Other Unique Eligibility 6.2 Addressing 6.2.1 Required Addressing Except as permitted in 6.2.2, all mail sent under the franking privilege must be addressed to the recipient by name and complete delivery address. 6.2.2 Alternative Addressing Mail sent under the franking privilege of a member of or member-elect to Congress or a delegate, delegate-elect, resident commissioner, or resident commissioner-elect to the U.S. House of Representatives may be addressed under the alternative addressing formats in 602.3.2 through 602.3.4 for delivery to customers within the congressional district, state, or area that he or she represents. A member of the House of Representatives may not, under the franking privilege, use the alternative addressing formats to send mail outside the congressional district that he or she represents. Any representative-at-large may send franked mail with the simplified address format to USPS customers within the entire state that he or she represents. 7.2.2 Prepayment An agency may also prepay postage by any method available to private-sector mailers. This prepaid mail is not considered penalty mail. 7.3.4 Others Authorized The general secretariat of the Organization of American States and Pan American Health Organization (or Pan American Sanitary Bureau) are authorized by law to transmit official matter without prepayment (see the International Mail Manual). 7.3.5 Vice President-Elect The Vice President-elect of the United States may send franked mail in connection with preparations for assuming official duties as Vice President. The right to use penalty mail ceases immediately on inauguration to the vice presidency. 7.5 Services, Classes, Rates, Preparation, And Detention 7.5.1 Postal Services USPS policy is to give penalty mail customers all postal services for which they qualify, including forwarding, return, and address correction, unless otherwise provided by law or regulation. Agencies must pay for services in accordance with 604.6.0, 604.8.0, and 604.10.0. 7.5.2 Nonprofit Rates Agencies are not permitted to send penalty mail at any nonprofit or subsidized rate. 7.5.3 Basic Preparation Penalty mail must: a. Be prepared with an appropriate penalty indicia format. b. Meet the eligibility, marking, preparation, and physical standards for the class of mail and rate of postage used. c. Include a ZIP+4 code or a 5-digit ZIP Code in all delivery and return addresses. d. For all methods of payment, be endorsed for class or rate except for single-piece rate First-Class Mail. 7.6 General Standards for Penalty Indicia 7.6.1 General The formats and methods of mailing penalty mail are penalty metered mail, penalty permit imprint mail, penalty mail stamps, penalty Periodicals imprint mail, and penalty reply mail. There are also special procedures for penalty Express Mail. Information on use of INTELPOST may be obtained from the Post Office Accounting manager, USPS Headquarters. All penalty mail matter must meet the applicable standards in 7.6 through 7.15. 7.6.2 Use Envelopes and labels prepared under these standards may be used only to transmit penalty mail within the U.S. Mail, except when: a. Official items are carried by employees of the originating agency. b. Official items are carried by contractors for later entry into the U.S. Mail.c. Agencies reach written agreement with the Post Office Accounting manager, USPS Headquarters, to account for and pay postage on official items carried outside the U.S. Mail (18 USC 1693-1699 and 39 USC 601-606). USPS policy is to give penalty mail customers all postal services for which they qualify, including forwarding, return, and address correction, unless otherwise provided by law or regulation. Agencies must pay for services in accordance with 604.6.0, 604.8.0, and 604.10.0.
Posted by El Hotepsekhemwy Pero at 2020-11-24 03:35:36 UTC